Transition Steps for New Members

Welcome New NAIA Member Institutions!

The NAIA National Office staff will host a new member orientation conference call with your staff to review the required next steps.

If new member institutions need assistance completing the required documentation, please contact Julie McCollum at 816-595-8121, jmccollum@naia.org.


TRANSITION TO THE NAIA

1.  REQUIRED DOCUMENTATION DUE IMMEDIATELY AFTER APPROVAL

Upon membership approval the following documents are due. Please submit these through the NAIAHelp online reporting system. Access was set up during the application process. If assistance is needed, contact Tony Bybee.

  1. Roster of administrative, athletics and coaching staff
  2. Declaration of Intent to Participate Men and Women's Programs – Due immediately
  3. Sunday Competition Declaration (bottom of the Declaration of Intent form) – Due immediately
  4. Declaration of Inter-term – Due by September 1
     

2.  MANDATORY INSURANCE ENROLLMENT

  • Enroll in the mandatory NAIA catastrophic insurance plan (details and enrollment form).
  • A separate email will be sent to all institutions with instructions in May. Due July 15.
     

3.  REGISTER STUDENT-ATHLETES

  1. PlayNAIA (The NAIA Eligibility Center)
    1. Access to PlayNAIA.org, NAIA’s Eligibility Center, is behind a portal gateway. Give permission to athletics department staff through NAIAHelp to enable access. Your staff can then start building their short lists. Download the instructions.
       
    2. Eligibility Center Resources:
      On the portal administrator homepage find the “Resources” tab to:
      1. Explore each staff role
      2. Access the Membership Guide to the NAIA Eligibility Center, a comprehensive introduction to Eligibility Center policies and procedure.
      3. Find other resources such as Fee Waivers, Appeals, EC fees and more.
         
    3. Learn which student-athletes need to register. See CFAR Policy III of the handbook.

     
  2. REQUIRED STUDENT-ATHLETE ELGIBILITY CERTIFICATION
    The following forms are due prior to competition in each sport, unless otherwise noted. The certification process can be found in the ECP portal on NAIAHelp.
     
    • ECP manual and how-to guides for the forms can be found here.
    • Certificate of Clearance
    • A decision of eligible from the Eligibility Center for any first-time competitors, as required by CFAR policy
    • Official Eligibility Certificate
    • Transfer Player Eligibility Statement
    • Competitive Experience Outside Intercollegiate Athletics

     
  3. TOOLS FOR INTERNATIONAL STUDENT-ATHLETES
    Beginning in 2020-21, all NAIA members are required to register and determine eligibility of international student-athletes through InCred. To get started, contact InCred@naia.org.

 

4.  ADD NAIA LOGO TO YOUR INSTITUTION'S WEBSITE, ATHLETICS AND ADMISSIONS MATERIALS

Your communications and web staff can find the official NAIA bridge logo and the guidelines for its use on the website under Marketing Tools along with videos, radio spots and PA announcements.

 

5.  SPORTS INFORMATION STATISTICAL AND SCORE REPORTING

For Sports Information Director, Athletics Director and Coaches

  1. Dakstats is the official statistical provider of the NAIA.
    1. Dakstats will contact school AD with specific info on downloading and utilizing Dakstats software.
    2. Host schools are responsible for statistics for both the home and visiting team in every game and tournament hosted by your institution. All stats are required to be synced within 72 hours of the conclusion of the contest. For all rules and regulations, please closely review the National Statistical Service section of the NAIA Official Policy Handbook (National Administrative Council, XXV – National Statistical Service).
       
  2. SIDHelp provides access to the NAIA Scorecard, the score reporting dashboard at NAIASports.org.
    1. Upon membership approval (but no later than July 1), your Sports Information Director (or the person serving in this role for each sport), should go to www.naiasports.org/admin to register for access to the SIDHelp system. They will receive an email once their registration has been accepted by the NAIA National Office. Load all schedules and rosters for your school here. All results for games are required to be entered in this system within 24 hours of the conclusion of each contest.

For questions specific to the role of sports information on your campus, please contact Brad Cygan, Director of Athletics Communications at bcygan@naia.org.
 

6.  GETTING STARTED WITH CHAMPIONS OF CHARACTER® and NAIA ACADEMY

  1. Champions of Character is the NAIA’s flagship character program.
    1. Campus Character Liaison:  Each NAIA Institution should designate one or more individuals as the Champions of Character Liaison. The Champions of Character Liaison page serves as a roadmap the institution’s Champions of Character activities.
    2. Become familiar with the Champions of Character Scorecard
    3. Character-Driven Coaching Course: NAIA Bylaws require all NAIA coaches (full time, part time, volunteer, graduate assistant) to complete our online coaches’ course within 60 days of hire, or for new institutional members, by September 1 during the first year of membership. 
  2. NAIA Academy is the home to our online student-athlete coursework. Courses include Drug Education, Live 5, and Character-Driven Coaching.

Contact KK Kastelic to get started with both Champions of Character and NAIA Academy.
 

7.  TAKE ADVANTAGE OF OUR PARTNERS AND SPONSORS

The NAIA maintains business relationships with a variety of sponsors and partners who support the mission of the NAIA and offer benefits to NAIA members. Please check out the NAIA National Partners for the official vendor list and consider these partners for services you need.
 

8.  MEMBERSHIP DUES PAYMENT

Annual membership and football dues invoices are mailed to the institution's accounting department with email notifications to the President and Athletics Director by May 1. Dues payment is due by July 15.

View the full list of membership costs.
 

9.  CONFERENCE MEMBERSHIP

View the list of athletics conferences affiliated with the NAIA. If an institution does not join a conference, by default the new member is required to join the Association of Independent Institutions (A.I.I.)
 

10.  NAIA LEARNING CENTER

Access a series of learning modules covering topics that will help new members become acquainted with the NAIA and its operation. New topics will be added to this center as modules are developed.

 

NAIA 101

Member Education
Watch short videos about how the NAIA works. Suggestions for staff included.

NAIA Governance

PRESIDENT | AD | FAR | COACH   3:02 PDF

NAIA Conferences

PRESIDENT | AD | FAR | SID | COACH 6:31 PDF

Intro to National Office

PRESIDENT | AD | FAR | SID | COACH 6:28 PDF

NAIA Championships

AD | SID | COACH  7:17 PDF

NAIA Help

AD | FAR   3:02 PDF

Sports info

AD | SID  10:01 PDF

Eligibility Center

AD | FAR | SID | COACH  6:01 PDF
 

Champions of Character

PRESIDENT | AD | FAR | SID | COACH 11:37 PDF

Drug Education and Testing

AD |  COACH 8:01 PDF
 

NAIA Showcases

AD | SID | COACH  1:52 PDF
 

NAIA Sponsorships

PRESIDENT | AD |  COACH  1:27 PDF
 

InCred

ADMISSIONS 5:10 PDF 

NAIA Convention

PRESIDENT | AD | FAR  2:23 PDF

Officiation in the NAIA

AD | SID | COACH 3:41   PDF